AI Alignment Network (General Incorporated Association): Regulations on the Handling of Donations, etc.
(Purpose)
Article 1. These regulations set out the matters necessary for donations received by the AI Alignment Network, a general incorporated association (hereinafter “the Association”).
(Definitions)
Article 2. In these regulations, the terms listed below have the following meanings.
① General donations: donations made by individuals or corporations without specifying their use
② Designated-purpose donations: donations made by individuals or corporations in response to a public call for donations for a use specified in advance
③ Special donations: donations made by individuals or corporations specifying their use
(Acceptance criteria)
Article 3. The Association may not accept donations or the like if they fall under any of the following criteria.
(1) When the acceptance of donations or the like is subject to any of the following conditions:
a. that the Association provide the donor with any benefit or convenience in return for the donation
b. that the donor audit the accounting of the donation
c. that the donor be able to cancel all or part of the donation after it is made
d. that the donated money or the like be transferred to, or used by, the donor free of charge
e. any other condition that the Representative Director finds would hinder the operation of the Association
(2) When accepting the donation or the like is found to place a burden on, or cause difficulty for, the Association’s work, finances or reputation, or when the donation or the like is judged not to contribute to achieving the purposes set out in Article 3 of the Articles of Incorporation
(Acceptance procedure)
Article 4. A person who wishes to make a donation or the like to the Association shall apply in writing using Form 1.
2. Upon receiving an application under the preceding paragraph, the Association shall, after the director in charge of general affairs confirms that the donation does not fall under the criteria in Article 3, decide whether to accept it and report the decision to the Board of Directors.
3. When a person who wishes to make a donation or the like specifies a particular use on Form 1, an administrative fee of up to 20% of the donation shall be transferred to the general account, and the remainder shall be recorded in the special account (or designated net assets) for the specified project. When no use is specified, the full amount shall be transferred to the general account.
4. When the acceptance of a donation or the like has been decided, the donor shall be notified accordingly.
(Sending of receipts)
Article 5. Upon receiving a general donation, a designated-purpose donation or a special donation, the Association shall send the donor a letter of thanks and a receipt.
2. The receipt under the preceding paragraph shall state that the donation relates to the Association’s activities, the amount of the donation and the date of receipt.
(Reporting on donations)
Article 6. At the request of a donor, the Association shall provide the donor with a report stating the total amount of donations, their planned use and other necessary matters. Publication in a newsletter or the like may substitute for this.
2. At the request of a donor, the Association shall provide the donor with a statement of income and expenditure for the donation and a report describing the effects of the expenditure. Publication in a newsletter or the like may substitute for this.
(Miscellaneous)
Article 7. In addition to what is provided in these regulations, the Representative Director may separately determine matters necessary for the handling of donations.
(Amendment and abolition)
Article 8. These regulations shall be amended or abolished by resolution of the Board of Directors.
Supplementary provisions\
- These regulations come into force on July 31, 2024.\
- The partial amendment of these regulations comes into force on December 26, 2025.\
- The partial amendment of these regulations comes into force on April 14, 2026.
Form 1 (download the donation application form here: donation application form, in Japanese)